Join Pacific Youth Choir’s Mission
United in Song, Excellence for All, Nurturing the Whole Musician
For over two decades, Pacific Youth Choir has been transforming young lives through the power of choral music. As we continue to grow and serve hundreds of K-12 students annually, we're seeking passionate individuals to join our team and help shape the next generation of musicians, leaders, and engaged community members.
At PYC, every team member plays a vital role in creating an environment where diverse voices unite, musical excellence thrives, and young people develop into confident, caring individuals who contribute positively to their communities.
Current Openings
Rehearsal & Event Support Specialist
The Rehearsal & Event Support Specialist serves as the primary on-site liaison during Pacific Youth Choir's Sunday rehearsals and special events, ensuring smooth operations and positive experiences for students, families, and artistic staff. This role focuses on relationship-building, operational support, and creating a welcoming environment that reflects PYC's commitment to excellence and community.
Working closely with our conducting team, the Specialist manages the logistical and interpersonal aspects of our rehearsal and performance operations, serving as the key point of contact for families and providing essential support that allows our artistic staff to focus on musical instruction.
Essential Responsibilities
Sunday Rehearsal Operations
- Serve as primary staff presence during all Sunday rehearsals (approximately 32 weeks per year)
- Coordinate logistics between conductors, students, and families during rehearsal sessions
- Manage on-site attendance tracking and communicate with families regarding absences or concerns
- Lead rehearsal volunteers, ensuring hospitality and safety standards are met
- Facilitate smooth transitions between choir levels and rehearsal spaces
- Support conductors with materials distribution and basic setup as needed
- Handle immediate operational issues and serve as first point of contact for emergencies
Student & Family Relations
- Provide welcoming, supportive presence for students and families during all on-site activities
- Address questions, concerns, and requests from families during rehearsal times
- Support new families in understanding rehearsal procedures and PYC culture
- Communicate updates and information to families in-person as directed by leadership
- Foster positive relationships that reflect PYC's inclusive, caring community values
Concert & Special Event Support
- Provide extended coordination during concert days including setup and closing assistance
- Support logistics for special events including collaborations with Oregon Symphony and guest artists
- Assist with on-site family coordination and communication during high-activity events
- Support annual gala and other fundraising events as scheduled
Administrative Support
- Maintain accurate attendance and participation records
- Provide input on operational improvements based on on-site observations
Desired Qualifications
Required Qualifications
- Child Safety: Clear background check and commitment to child protection policies
- Experience with Youth: Previous experience working with children and teenagers in educational, musical, or community settings
- Communication: Excellent interpersonal skills with ability to work effectively with children, parents, and professional musicians
- Reliability: Strong dependability for consistent Sunday commitment during rehearsal season
- Organization: Ability to manage multiple tasks and maintain calm presence in active environment
Preferred Qualifications
- Previous experience in music education, youth choir programs, or performing arts organizations
- Understanding of diverse communities
Schedule & Working Conditions
Primary Commitment
Sunday Rehearsals: September through May (approximately 32 weeks)
Typical Schedule: 1:30-8:00 PM (6.5 hours including prep and wrap-up)
Concert Sundays: Extended hours for performance days (approx. 8 hours)
Additional Events
Special Concerts: 3-5 non-Sunday events annually (Convergence collaboration, Annual Gala)
Oregon Symphony Collaborations: 2-4 additional rehearsal/performance days
Summer Commitment: Minimal hours, primarily audition support as needed
Annual Hour Estimate: 250-280 hours
Work Environment
Primary Location: Trinity Episcopal Cathedral during Sunday operations
Additional Venues: Occasional work at other Portland-area venues for special events
Environment: Fast-paced environment with students ages 6-18
What We Offer
- Competitive hourly compensation
- Meaningful work supporting young musicians in their artistic development
- Predictable scheduling with consistent Sunday commitment and minimal additional obligations
- Collaborative environment working alongside nationally recognized conductors and music educators
- Community impact contributing to Pacific Youth Choir's mission of accessible, high-quality music education
Application Requirements
- Resume highlighting relevant experience
- Two professional references familiar with your work with young people
- Cover letter describing your interest in supporting young musicians and families
- Successful completion of background check prior to starting
Ready to Apply?
Send your application materials or questions to: info@pacificyouthchoir.org
Pacific Youth Choir is committed to creating an inclusive environment where all team members can thrive. We welcome applications from candidates of all backgrounds and identities who share our commitment to excellence, accessibility, and community.